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Should Immigration Status Information Be Included in a Patient's Health Record?

Learning Objectives:
At the end of this activity, you will be able to:
1. Explain a new or unfamiliar viewpoint on a topic of ethical or professional conduct
2. Evaluate the usefulness of this information for his or her practice, teaching, or conduct
3. Decide whether and when to apply the new information to his or her practice, teaching, or conduct
1 Credit CME

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Abstract

The documentation of immigration status in patient records poses a challenge to clinicians. On one hand, recording this social determinant of health can facilitate continuity of care and improved communication among clinicians. On the other, it might expose patients or their family members to immediate and unforeseen risks, such as being stigmatized and discriminated against by nonimmigrant-friendly clinicians or being exposed to immigration enforcement if staff contact immigration officials in violation of patient confidentiality. Patients may raise concerns about the purpose and risks of such documentation alongside fears about potential data sharing and violations of privacy and confidentiality. This commentary explores clinicians' options for documenting immigration status within the context of ethical, legal, and historical considerations in caring for stigmatized populations in changing political landscapes.

Case

Dr Lopez's next visit is a well-child check with Anna, an 8-year-old Korean American who is new to his county-affiliated clinic. Her intake form indicates a history of asthma with one prior hospitalization and no current medications. He makes a mental note to explore this issue and walks into the patient room to see Anna playing with her mother, Ms P.

After introducing himself, Dr Lopez asks Ms P about her concerns. “Anna used to love school, but her grades have been slipping lately. Sometimes she asks to stay home or asks me not to go to work because her stomach hurts. I don't know what's going on.” After validating Ms P's concerns, Dr Lopez asks if there have been any major changes or stressors in Anna's life. She sighs, “I don't get paid much at the nail salon, and it's just the two of us at home. But that's not new.”

She continues hesitantly, avoiding eye contact, “Actually, Anna once said she's afraid I'm going to be taken away. I think she's heard scary things in the news about what could happen to someone without papers.”

Dr Lopez realizes Anna is likely experiencing anxiety about her mother's tenuous immigration status and possible deportation. He wonders how or even whether to document her mother's immigration status in Anna's health records. Documenting Ms P's immigration status could help facilitate referrals, such as medical-legal referrals, and alert other clinicians to this significant life stressor. However, it could also impair the patient-physician relationship if he documents this detail without knowing potential risks or discussing them with Ms P. In a time of rapidly changing immigration policies, fear, and uncertainty, could he be exposing her family to discrimination or deportation risk?

Commentary

Anna and her mother, Ms P, represent millions of families struggling amid a changing immigration landscape marked by increased anti-immigrant sentiment and immigration enforcement since the 2016 presidential election.1 Clinicians are being confronted with this reality as they care for an estimated 11.4 million undocumented immigrants living in the United States2 and their family members and friends. Quiz Ref IDMoreover, an estimated 5.1 million children in the United States under the age of 18 have at least one undocumented parent, and the majority of them are citizens by birth (79%)3; roughly 1 in 14 children live in families with mixed immigration status.3Quiz Ref IDAlthough much of the focus on undocumented immigrants has been on Latinos, Asian undocumented immigrants are growing at a faster rate than Latin American undocumented immigrants.4

Quiz Ref IDImmigration status is increasingly recognized as a social determinant of health.5,6 Being undocumented is associated with multiple social and mental health conditions known to negatively impact health outcomes such as poverty, limited access to health insurance, limited employment opportunities, anxiety, and post-traumatic stress disorder.7 Children of undocumented parents are similarly affected, regardless of personal immigration status.8 Living in chronic fear of separation from family members and the aforementioned risk factors contribute to childhood toxic stress that can damage physical and mental health into adulthood.9,10

Historically, increased immigration enforcement has had damaging effects on mental health, led to fatal delays in seeking treatment, and reduced already low rates of Medicaid participation for citizen children in mixed-status families, impairing continuity of care and the ability to manage chronic health conditions.9,11 Since the 2016 presidential election, fear of deportation as a result of accessing health care appears to be leading to decreased use of some care among undocumented immigrants.12 Here, we explore whether it is appropriate for a clinician to document patients' immigration status in their health records in the context of relevant ethical, legal, and historical considerations, concluding with consideration of the question within an immigration policy context marked by fear and uncertainty.

Ethical Considerations

Clinicians' primary professional and ethical responsibility is to provide quality care to all people regardless of immigration status or background. Identifying stressors and modifiable social determinants of health might help facilitate comprehensive care for patients. In fact, the American Academy of Pediatrics' Immigrant Child Health Toolkit recommends asking families if any family members have left suddenly or are at risk for leaving suddenly and then helping to create separation contingency plans if needed.13 Importantly, because this screening question does not ask about immigration status directly, it serves to minimize emotional distress but still elicit information needed to offer support.

The ethical principle of beneficence compels clinicians to use known immigration status to benefit the patient. For example, legal and social work referrals could address immigration, employment, and housing concerns. Depending on county of residence, undocumented patients might be eligible for local health care coverage options and financial assistance, and clinicians can help facilitate access to these resources.14 However, explicit documentation of immigration status might not be required for referrals; verbal discussion and hand-offs between colleagues or indirect phrasing in a health record (eg, “ineligible for insurance” or “immigration stressors”) could suffice.

Quiz Ref IDMoreover, clinicians' commitment to primum non nocere—“first, do no harm”—can be challenged even if immigration status is recorded with beneficence as the goal. For example, health records can also be seen by clinicians with anti-immigrant beliefs, leaving patients vulnerable to discrimination or disrespectful treatment. There is also increased risk for detention and subsequent deportation if transfer includes traversing an immigration checkpoint.15 Furthermore, information could be difficult to remove from health records, potentially exposing patients to harm even if their immigration status changes.

Quiz Ref IDReporting undocumented immigrants to officials certainly falls outside the ethical boundary of nonmaleficence and has been denounced by the American Medical Association (AMA).16 Although much less likely to occur than discrimination, reporting of a patient's undocumented status has been reported at least once in the media: in May 2017, immigration officials detained the undocumented parents of an infant requiring emergent surgery, with clinical staff being suspected of having notified officials.17 Finally, the AMA Code of Medical Ethics states that “protecting information gathered in association with the care of the patient … [and] respecting patient privacy in other forms is also fundamental, as an expression of respect for patient autonomy and a prerequisite for trust.”18 This assurance of privacy is necessary for open communication between patients and clinicians, and patient privacy is protected by the Health Insurance Portability and Accountability Act (HIPAA) of 1996.19

Patient autonomy can be honored by approaching the topic of recording immigration status through the lens of informed consent. Can the risks and benefits of recording immigration status be fully explained by a clinician such that patients can choose whether or not to include this detail in their health record? Given uncertainty about the likelihood of risks and benefits, complicated by rapidly changing immigration policies on federal, state, and local levels, clinicians are not currently poised to engage in this conversation. As such, legal organizations such as the National Immigration Law Center and medical immigration advocates have recommended not documenting immigration status.20,21

Legal Considerations

Under HIPAA, personal identifiable information can be shared with others in limited circumstances, such as for treatment, payment, or public safety, or as required by law (eg, by court order). Otherwise, disclosure of this information is generally only permitted when the patient consents.19 Clinicians should respect patient confidentiality by not disclosing information to law enforcement or immigration officials unless required to do so by court order.22 For example, patient disclosures of criminal activity, such as drug use, are not to be proactively reported to law enforcement.23 Patients should be informed of their rights under HIPAA and of limits on data sharing with outside agencies.

Documentation of immigration status could pose potential legal risks should immigration enforcement officials gain access to government or county health facility and public benefit program databases and target undocumented patients. Currently, this remains a theoretical possibility rather than a documented occurrence in the United States, but not in the United Kingdom where government sharing of National Health Service data with immigration authorities has raised alarm.24 Furthermore, immigration enforcement actions and access to law enforcement data have been documented to occur covertly in self-proclaimed “sanctuary” cities in the United States.25 Immigration enforcement at hospitals is unlikely, particularly given that enforcement agencies' “sensitive locations” policies discourage such actions in clinical settings.26 However, enforcement near sensitive locations has been reported,1 warranting a proactive approach to ensure the safety and well-being of undocumented immigrant patients. The potential impacts of implicit documentation of immigration status in health records (eg, by describing patients as “ineligible for insurance” or “foreign born”) as well as explicit documentation remain unclear and merit further investigation and discussion.

It is also important to note that, in contexts beyond the clinical encounter, documentation of immigration status presents different considerations. For example, medical or psychological evaluations conducted with an immigration attorney for an asylum application might involve explicit reference to immigration status without necessarily conferring risk of detention and deportation, as these evaluations are protected by attorney-client privilege. In fact, in most cases, medical or psychological evaluations actually support better legal outcomes, as physicians are able to document the psychological or physical sequelae of violence or torture in the applicant's country of origin.27 However, these evaluations are typically included not in the patient's health record but in the patient's legal paperwork.

Historical Considerations

Controversies over documentation of social data pertaining to stigmatized populations is not new, and history can lend insight into considerations of documenting immigration status. When HIV first emerged in the 1980s, clinicians grappled with how to record HIV status in health records given the intense stigma, discrimination, and even hostility—within and outside the health care context—directed toward those diagnosed with HIV/AIDS.28 Public health concerns about HIV transmission balanced against patient fears of disclosure led to highly regulated standards for consent to testing and for reporting to the Centers for Disease Control and Prevention. States often require written rather than verbal consent to conduct an HIV test and set higher thresholds for disclosing results to other clinicians.29 Although undocumented immigration status poses no public safety risk like HIV, the stigma surrounding immigration status could help inform how clinicians approach documentation.

Similarly, multiple state laws restrict health insurers' use of genetic information to prevent potential employment- and insurance-based discrimination, and the Genetic Information Nondiscrimination Act of 2008 prevents insurance companies from financially exploiting asymptomatic patients based on genetic susceptibilities.30,31 As such, there is a higher bar for sharing pedigrees and other genetic information. Implementation of measures to reduce undocumented immigrants' discrimination fears could also be considered.

Conclusion: Minimizing Documentation

Explicit documentation of immigration status of patients and their family members in a health record should be avoided, particularly when risks outweigh benefits and risks are rapidly changing, as they are within our federal, state, and local political and cultural contexts. If immigration status is needed to facilitate the patient's receipt of services or resources, conversations with clinicians should be prioritized over written communications, or clinicians can use indirect language in the health record to describe social context (eg, “immigration stressors” or “ineligible for insurance”). Patients should be assured of confidentiality, informed of privacy laws, and invited to discuss their concerns. Regardless of immigration status, patients deserve to have their health care needs met without fear. The priority of clinicians and the health care system should be to create policies and guidelines that reduce stigma and discrimination for all patients.

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Article Information

AMA Journal of Ethics

AMA J Ethics. 2019;21(1):E8-16.

AMA CME Accreditation Information

The American Medical Association designates this journal-based CME activity for a maximum of 1.00 AMA PRA Category 1 Credit™. Physicians should claim only the credit commensurate with the extent of their participation in the activity.

Acknowledgements: Grace Kim gratefully acknowledges funding received from the Dean's Leadership in Health and Science Scholarship and the Leaders of Tomorrow Scholarship from the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Altaf Saadi gratefully acknowledges support from the UCLA National Clinician Scholars Program and the Los Angeles County Department of Health Services.

Conflict of Interest Disclosure: The author(s) had no conflicts of interest to disclose.

Disclaimer: The people and events in this case are fictional. Resemblance to real events or to names of people, living or dead, is entirely coincidental. The viewpoints expressed in this article are those of the author(s) and do not necessarily reflect the views and policies of the AMA.

Description: Immigration status should not be documented in a patient's medical record given the risk of a patient's being subject to disrespectful treatment, discrimination, or reporting, detention, and deportation in violation of the Health Insurance Portability and Accountability Act.

Author Information:

  • Grace Kim is an MD/MPP student at the University of California, Los Angeles (UCLA), David Geffen School of Medicine in the PRIME-LA program and UCLA Luskin School of Public Affairs in Los Angeles, California. As a medical student, she cofounded UndocuMed Students and Allies to support undocumented students pursuing careers in health professions. Following her graduation in 2019, she plans to pursue a pediatric career in clinical-level and systems-level advocacy to promote healthy child and family development; Uriel Sanchez Molina earned his undergraduate degree in anthropology from the University of Illinois at Chicago, where he cofounded the Fearless Undocumented Alliance. Motivated by his experience as a Mexican immigrant, he later cofounded the Chicago-based Immigrant Youth Justice League and was involved in Organized Communities Against Deportation. He is completing a postbaccalaureate medical program at Dominican University and working as an emergency medical technician; Altaf Saadi, MD, MSHPM is a neurologist and fellow at the National Clinician Scholars Program at the University of California, Los Angeles (UCLA), where she has completed a master's degree in health policy and management at the UCLA Fielding School of Public Health. A graduate of Yale College and Harvard Medical School, she completed her neurology training at the Partners Neurology Residency Program at Massachusetts General Hospital and Brigham and Women's Hospital, where she also served as chief resident. Her research and advocacy concerns health inequities and disparities among racial and ethnic minorities, immigrants, and refugees, as well as enhancing diversity within the medical workforce. Most recently, her work has focused on understanding how hospitals and health care facilities can ensure that all patients feel safe when accessing health care regardless of their immigration status.

Disclosure Statement: Unless noted, all individuals in control of content reported no relevant financial relationships.

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